Administrative Assistant R&D

Who they are

Pioneering trusted medical solutions to improve the lives they touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, they provide products and services in almost 100 countries, united by a promise to be forever caring.

Their solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Group revenues in 2022 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more about Convatec

Job Description

Convatec Technology Centre Oxford, based at Milton Park are a small team that supports the business needs via analytical lab testing, method development and R&D.

Your role as a Document Controller and Administrator R&D at CTEC Oxford is to provide all Quality Systems administrative support to enable the CTEC Oxford team to smoothly transition into Convatec’s electronic document management system (EDMS). You will ensure that all quality documents and required relevant records are in the correct format and templates for laboratory processes and support functions to work effectively. Although this a desk-based role, you will liaise closely with the laboratory team to ensure document content are correctly captured. You will also work with the quality and business teams as well as project managers.

You will also have a solid track record of successful administrative work and oversee all office administrative duties which will include ownership of ancillary roles including, but not limited to, documentation drafting, shipping, purchasing supplies, maintaining office inventories and scanning lab bench books and lab logbooks. You will be thorough and pay attention to detail and can work well with the team.

Key Responsibilities:

• Ensure all CTEC-Oxford quality documents, including, but not limited to Work Instructions, Technical Documents and SOPs, are in the right templates are formatted correctly and align with Convatec’s EDMS whilst adhering to procedures for Document Control
• Cross-check CTEC-Oxford documents with pre-existing quality documents
• Provide document drafting, review and approval as part of equipment and software purchase and implementation
• With the help of management and quality teams link quality work instructions to pre-existing SOPs
• Ensure smooth day-day administrative operations at CTEC Oxford team, in compliance with policies and regulations
• Take ownership of purchasing reagents, consumables, and equipment
• Arrange and manage on-site leadership meetings and coordinate all associated accommodation, transport and catering
• Review and optimize office policies and procedures٫ particularly documentation and filing systems.

The ideal candidate

• Have experience with working in or with a quality management system, preferably to ISO 13485
• Are adept at using and navigating large document repository databases
• Having worked in/with Regulatory and Validation teams and QA would be beneficial
• Having drafted User Requirement Specification, Validation Plans and be aware of IQ/OQ/PQ and 21 CFR Part 11 would be advantageous
• Strong IT skills and knowledge of Microsoft Office Suite, principally, Word
• Excellent organisational and time-management skills
• Excellent record keeping skills
• The ability to prioritise tasks and work under pressure
• Strong attention to detail
• Having basic lab experience would be an advantage
• Strong collaboration skills and experience of working within a team.